Location: SE Works
Status: Part-Time, Hourly, 20 hours per week
Hours of Work: Monday – Friday, negotiable, between the hours of 8:00am -5:00 pm Compensation Range: $16-$18 per hour
Benefits: 100% employer paid
Under supervision of the Executive Director and in coordination with the Director of Business Operations, the PR & HR Clerk is responsible for providing HR support to all SE Works Managers and Directors for recruitment, hiring, onboarding, payroll and benefits. The PR & HR Clerk processes a simple weekly payroll for 1-20 workers, using ADP RUN, and also a more complex payroll semi-monthly payroll for 40-50 staff, using ADP Workforce Now. They are consulted on HR systems, maintain and update personnel and HIPPA files for staff, keep benefits enrollments and deductions up to date, and work with staff to manage OFLA certifications and leave of absence tracking.
Essential Functions: Process and ensure accuracy of weekly Employer of Record payroll, earnings and deductions, for 1-20 work experience clients, using ADP RUN, generally every Wednesday. Process and ensure accuracy of semi-monthly payroll, earnings and deductions, for 40-50 hourly and salaried staff, using ADP Workforce Now, on the first business day following the 15th and end of each month. Review all ADP communications and perform administrative tasks to keep the employer profile, employee portal, and all employee records up to date. Work with Managers and Directors to coordinate recruiting, resume screening, interview scheduling, calling references, documentation of hiring process, policy interpretation and benefits administration. Facilitate new employee onboarding. Maintain Personnel files, including separate HIPAA files, in good order Ensure all employee benefits changes are submitted to the providers and entered into the employee record as needed, accurately and in a timely manner. Process leave of absence requests and track leave time utilization.
Other Duties: Compile and maintain salary and other personnel statistics, as directed. Assist the Wellness team with various special projects and coordination of employee events. Perform other duties as assigned by the Director of Business Operations and the Executive Director. Education and Job Requirements: College level coursework in payroll, HR, Psychology or related field. 1 year experience with payroll and benefits. Ability to represent the agency in a professional, approachable and friendly manner. Ability to stay productive, work on own initiative, and thrive under pressure. Ability to communicate clearly and effectively (both written and verbal), showing strong attention to detail. Proficiency with ADP payroll system preferred; proficiency with payroll software required. Knowledge of FMLA/OFLA, COBRA and other standard HR regulations preferred Demonstrated mastery of MS Excel and WORD preferred. Job Conditions: Prolonged periods of sitting and computer work Requires ability to manage frequent interruptions effectively, without losing track of focus on longer term tasks. Breaks and rest periods according to BOLI guidelines. Private office. 100% employer-paid health care, dental and other benefits. 3% Simple IRA match. Flexible hours possible, around payroll needs, with advance arrangements
SE Works is an equal opportunity employer. SE Works does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, political affiliation, or any other basis prohibited by law. Auxiliary aids and services are available upon request to individuals with disabilities. TTY 503.772.2332. SE Works is a second chance employer; employment is contingent on results of a criminal background check that are appropriate to the position.
Apply by 5pm on Friday, December 22, 2017 by sending a resume and a cover letter that provides answers to the supplemental questions below to: HR@seworks.org
Incomplete applications will be discarded. No phone calls.
1. Briefly describe your experience in payroll and human resources.
2. Briefly describe your work ethic, and how you add value to your workplace team.
3. Given the listed requirements, what would you propose as your schedule for 20 hours/week, and why?